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02/07/2011 09:44:59


My company is facing problem because almost everyday there are employees (especially staff) request to go out during working time to do their own matter. For example, bank, jpj, school and etc. They will go out
about 1 - 2 hrs.

HR had questioned them and request them to take annual leave instead of go out and come back to work because it's not fare for others especially operators. They have given reason that they wanted to take leave but Productin Manager request them to come due to urgencies.

As a HR what should I do. I've shown very good example by never using company's working time to do private matter. If I have in the middle of working time, I'll take 1 day leave without thinking the waste leave because I have worked half day.

Can I issue a memo that no more go out from factory doing private matter. If they still insist, HR have no choice but to deduct their salary base on the time (absent) ? This goes for late comers as well because sometime there are employees come late because so many reasons - send wife to clinic and etc.

Thanking you in advance for your advise.

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KL Siew
02/07/2011 18:50:35
Things have been allowed for so long and it would be difficult for you to try to turn it around by yourself. You have to discuss the problems with top management and try to get your MD to issue the directives. With a directive from the top, it may make it easier for you to work.
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04/07/2011 16:09:12
As Mr Siew advised it is best to issue directives signed from the top management.
You may also consider deducting the time off that they took when they leave office.
I practice 2 hours time off if more than that, it will be considered as a half day leave. They can replace this 2 hours time off by working or they can choose to have their pay deducted. Of course deduct is better for them.
But you must also have a good system to record their movement.
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